Submittal Tracker
Stop managing submittals through email chains and spreadsheets.
Define what’s required. Share a live dashboard. Contractors upload directly. Every response timestamped.
The old way doesn't work anymore.
Submittal requirements buried across hundreds of spec pages with no centralized register
One live dashboard listing every required deliverable from project kickoff. Nothing gets missed.
Contractors guess at what’s outstanding because there’s no clear, current list
A shared dashboard shows exactly what’s required, what’s been submitted, and what needs action
Submittals emailed as attachments, saved to folders, forwarded to consultants, responses logged in a separate spreadsheet
Contractors upload directly to each deliverable. Review responses attached to the same item. No routing.
Review responses buried in email — “did you approve that shop drawing?” requires digging through threads
Every response (Approved, Revise and Resubmit, Received for Record, etc.) timestamped and visible at a glance
Instructions and reference documents disconnected from the submittal they relate to
Instructions, reference docs, uploads, and review responses all live on the same submittal. Context stays together.
No way to prove when something was submitted or when a review response was issued
Automatic timestamps on every upload and every response. Indisputable audit trail for disputes and compliance.
Every submittal involves a different mix of emails, shared drives, and verbal updates — nothing lives in one place
One source of truth per deliverable. No gaps, no surprises at substantial completion.
Contractors avoid submittal tools because they require accounts, training, or special software
Password-protected dashboard link. Upload directly. No account, no app install, no training. Contractors actually use it.
From spec requirement to final approval.
Define
Build your submittal register at project kickoff. List every required deliverable with instructions and reference documents.
Share
Generate a password-protected dashboard link for each contractor. They see exactly what they owe — no account needed.
Submit
Contractors upload documents directly to each deliverable on the dashboard. Timestamped on receipt. No email.
Review
Open submissions and respond: Approved, Approved as Noted, Revise and Resubmit, Rejected and Resubmit, or Received for Record.
Track
Filter by status, contractor, or deadline. Every action timestamped. Nothing falls through the cracks.
No External Accounts Required
Create and share dashboards with anyone.
Generate a password-protected dashboard link so contractors see every required deliverable, upload submissions directly, and track review status — without creating an account or installing any software. Control what each party sees and revoke access at any time.
Live Requirements List
No External Accounts
Instructions & Reference Docs
Direct Document Upload
Clear Review Status
Revoke Access Anytime
The lowest-barrier way to keep every project partner informed. Generate a link, set a password, and share. That's it.
Try a Sample DashboardWho uses the Submittal Tracker?
Designed to be simple enough for anyone on the project to pick up and use from day one.
Contract Administrators
Design Consultants
Project Managers & Coordinators
Subcontractors & Suppliers
We built FieldWorks because we needed it.
Ontario Engineering Solutions provides contract administration services across construction projects. We were buried in submittal tracking spreadsheets, email chains for approvals, and endless follow ups on missing documents. There was no single place to see what was outstanding and what had been reviewed.
So we built a submittal tracker that does what we actually needed: define requirements once, share a live dashboard, and let contractors upload directly. Simple, focused, and built for how project coordination actually works.
FieldWorks is a product of Ontario Engineering Solutions Inc.
Simple Pricing
Submittal Tracker
or $216 / seat / year (save 10%)
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Each tool works independently or together. Pay only for what your team uses.
Ready to stop chasing submittals?
Your team can be managing submittals in minutes. One live dashboard for every contractor. No email chains, no lost documents, no overhead.